Roles and
Responsibilities:
1. Material Receipt &
Inspection:
-Receive incoming materials, spares, consumables, and equipment at
the site store.
-Verify materials against purchase orders, delivery challans, and
invoices.
-Ensure proper inspection and quality checks before acceptance.
-Coordinate with QA/QC and procurement departments for material
verification and approval.
2. Storage & Preservation:
-Ensure proper storage, handling, and preservation of materials as
per manufacturer’s recommendations and project standards.
-Organize materials in designated areas with clear labelling and
identification.
-Maintain safe and clean storage conditions to prevent damage or
deterioration.
3. Material Issue &
Distribution:
-Issue materials to concerned departments or site teams against
approved requisitions or material issue slips.
-Maintain accurate records of all materials issued and balance
quantities.
-Coordinate timely availability of materials to avoid project
delays.
4. Inventory Management:
-Maintain updated stock registers (manual or ERP-based) for all
materials.
-Conduct periodic stock verification and reconciliation with
accounts.
-Monitor minimum and maximum stock levels and prepare replenishment
requests accordingly.
-Highlight slow-moving, obsolete, or excess inventory items to
management.
5. Documentation & Record
Keeping:
-Maintain all records related to goods receipt notes (GRN), issue
notes, return slips, inspection reports, etc.
-Ensure accurate data entry in ERP/software (if applicable).
-Prepare daily, weekly, and monthly inventory reports for review.
-Support internal and external audits by providing relevant
documentation.
6. Coordination &
Communication:
-Coordinate with the Procurement, Accounts, QA/QC, and Project
Execution teams for smooth material management.
-Liaise with vendors and transporters for timely delivery and
resolution of discrepancies.
-Assist the accounts department in reconciling store and financial
records.
7. Safety, Compliance &
Housekeeping:
-Ensure all materials are stored following safety and environmental
guidelines.
-Implement proper handling procedures for hazardous or sensitive
materials.
-Maintain good housekeeping practices within the store premises.
8. Support in Project Execution:
-Provide accurate material availability updates to the planning and
project teams.
-Assist in the timely mobilization and demobilization of project
materials.
-Participate in material reconciliation at the end of project stages or completion.
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