Purchase Executive/Sr. Executive ( Indirect Material)

Job Description

Key Responsibilities:

1. Procurement of B & C Class Items & Miscellaneous Services

• Identify, evaluate, and source B & C class items (consumables, Special Greases ,lubricants , Machine spares, safety , printing, and indirect materials ).
• Handle procurement of miscellaneous services such as facility maintenance, third-party inspections/ calibration ,AMC services.
• Ensure procurement is cost-effective and meets quality standards with timely Delivery .

2. Vendor Management & Negotiation

• Identify and develop reliable suppliers for B & C category materials alongwith existing vendor orders .
• Conduct vendor evaluation, qualification, and price negotiations to optimize costs.
• Ensure supplier compliance with SOP, ISO, GMP, and regulatory standards.
• Maintain long-term vendor relationships for uninterrupted supply with attractive payment terms .

3. SAP & System Compliance

• Work in SAP MM (Materials Management Module) for procurement functions ( PR processing, RFQ, CS, PO creation etc.-Monthly average of 200 to 250 orders ).
• Ensure data accuracy in SAP, including purchase orders, vendor details, and safety stock levels.
• Coordinate with the accounts department for vendor payments and invoice reconciliation from time to time.

4. Compliance & Documentation

• Ensure procurement activities adhere to ISO, GMP, and regulatory compliance requirements on day-to-day basis.
• Maintain all procurement records, agreements, and vendor documents as per audit requirements in SAP.
• Attend periodic Internal as well as external audits of procurement processes.

5. Cost Control & Inventory Management

• Optimize inventory levels to reduce overstocking and understocking issues.
• Work with the stores team to monitor stock movements and avoid production delays.
• Analyze cost-saving opportunities and implement best purchasing practices on day-to-day basis.

6. Coordination with Internal cross functions Departments

• Work closely with Engineering , Production, quality control, and maintenance teams to ensure timely material availability.
• Address purchase-related issues and resolve vendor disputes .
• Ensure smooth communication between suppliers, finance, and plant operations.

Skills & Qualifications:

• Education: Bachelor's degree (B.Com, BBA, B.E., Diploma in Supply Chain / Materials Management preferred).
• Experience: 5-8 years in procurement, preferably in a pharmaceutical or packaging manufacturing plant.
• Technical Skills:
• Proficiency in SAP MM Module for procurement functions.
• Knowledge of ISO, GMP, and regulatory compliance in pharma packaging.
• Understanding of purchase processes and cost control strategies.
• Soft Skills:
• Strong negotiation and vendor management skills.
• Ability to work under pressure and meet deadlines .
• Excellent communication and coordination skills.

Preferred Industry Experience:

• Glass Pharma Packaging
• Pharmaceutical Manufacturing
• FMCG Packaging
• Engineering / Industrial Manufacturing