Executive / Sr. Executive - Warehouse

Job Description

1. Job Purpose / Objective

• Lead shift-wise warehouse execution for picking, kitting, staging and material issuance so that production receives the correct material, in the correct quantity, at the required location and time.
• Maintain complete alignment between physical material movement and SAP/WMS transactions, with disciplined inventory control, FIFO, traceability and timely variance closure.
• Create a safe, orderly and responsive shift operation through manpower deployment, standard work, daily performance management, problem solving and cross-functional coordination.

2. Key Responsibilities & Accountabilities

A. Shift Planning, Control & Handover

• Review the production plan, reservations, material requirements, priority orders, shortages and pending backlog at the start of each shift.
• Prepare the shift workload plan and deploy operators across picking, kitting, staging, line feeding, replenishment and issuance activities.
• Conduct the shift-start T1 meeting covering safety, plan, manpower, quality concerns, shortages, backlog and priorities.
• Monitor execution throughout the shift, rebalance resources when priorities change, and escalate risks before production is affected.
• Complete a structured shift handover covering plan versus actual, open shortages, pending transactions, abnormal stock, safety issues and required follow-up.

B. Picking, Kitting, Staging & Line Supply

• Ensure picking is executed against approved reservations, pick lists, BOM requirements or system instructions, using the correct material, batch and quantity.
• Ensure kits are complete, verified, clearly identified and staged at designated locations in line with the production sequence and agreed advance-handover window.
• Control replenishment of picking bins, supermarkets and kitting areas to prevent stock-outs.
• Ensure timely material release and line feeding while preventing wrong-part, wrong-quantity, mixed-batch, damaged or unlabelled material issuance.
• Maintain traceability for shortages, substitutions, partial kits, returns, rejected material and emergency issues, with appropriate approval and documentation.
• Coordinate the return and reconciliation of unused, excess or line-rejected materials and ensure prompt movement to the correct stock status and location.

C. SAP / WMS Transactions & Inventory Accuracy

• Execute or verify material reservations, goods issues, transfer postings, location-to-location transfers, returns and other authorised inventory transactions in SAP/WMS.
• Ensure every physical movement has a timely and accurate system transaction, with no unposted, duplicate or backdated movement.
• Monitor stock availability, negative stock, blocked stock, bin discrepancies and pending transactions; investigate and close variances with evidence.
• Conduct cycle counts and support periodic and annual physical inventory; implement corrective actions for recurring differences.
• Maintain accurate material identification, bin labels, batch/lot details, unit of measure and stock-status segregation.

D. Storage, Material Handling & Workplace Discipline

• Maintain FIFO/FEFO, shelf-life and storage-condition controls as applicable, including segregation of accepted, blocked, rejected, returnable and hazardous materials.
• Ensure safe and efficient use of racks, bins, pallets, trolleys and material-handling equipment, with defined aisles and staging zones kept clear.
• Monitor warehouse space utilisation and support layout, slotting, supermarket and material-flow improvements.
• Sustain 5S, visual management, housekeeping and standard work across picking, kitting, issuance and staging areas.

E. Safety, Quality & Compliance

• Enforce company EHS requirements, SOPs, PPE, traffic rules, lifting and ergonomic practices, and safe handling of material and equipment.
• Conduct shift safety checks, report unsafe conditions and near misses, stop unsafe work, and ensure timely containment and closure.
• Protect material quality and integrity during picking, movement, staging and issuance; prevent contamination, damage and mix-up.
• Maintain audit-ready records and support internal, customer, statutory and inventory audits.
• Ensure only trained and authorised personnel operate MHE and execute controlled system transactions.

F. Team Leadership & Capability

• Supervise warehouse operators, helpers and assigned service-provider personnel; set clear expectations and monitor productivity and discipline.
• Train and coach team members on picking accuracy, kitting sequence, barcode/scanning, SAP/WMS, safety, 5S and standard work.
• Build multiskilling and backup coverage across critical warehouse activities; support induction and on-the-job qualification of new employees.
• Maintain attendance, skill-matrix, training and shift-deployment records; recognise good performance and address non-compliance promptly.

G. Performance Management & Continuous Improvement

• Publish accurate shift reports covering plan versus actual, kits completed, issuance status, backlog, shortages, inventory variances, productivity and safety issues.
• Track shift KPIs, conduct root-cause analysis for misses, and implement corrective and preventive actions using PDCA/CAPA discipline.
• Identify and eliminate waste in travel, waiting, motion, handling, searching, excess inventory and rework; improve ergonomics and material flow.
• Support warehouse digitisation, barcode/QR scanning, WMS discipline, low-cost automation and improvement projects.

H. Cross-Functional Coordination

• Coordinate closely with Production Control, Supply Planning, Production, Quality, Sourcing, Maintenance, EHS, IT/SAP and Logistics teams.
• Provide early visibility of shortages, quality blocks, system constraints, capacity issues or equipment downtime and drive timely recovery actions.
• Participate in daily operational reviews and ensure assigned actions are closed within agreed timelines.

3. Decision Scope & Escalation

• Allocate shift manpower, sequence warehouse activities and adjust priorities within the approved production and warehouse plan.
• Hold or stop unsafe, unidentified, damaged or non-compliant material movement and seek disposition from the appropriate function.
• Correct routine transaction and location errors within authorised controls and documented procedures.
• Escalate potential production stoppage, unresolved shortage, system outage, quality block, inventory variance, capacity constraint, equipment failure or safety/compliance risk.

4. Qualifications & Experience

• Typically 5 to 10 years of manufacturing warehouse/stores experience, including at least 2-4 years in team supervision.
• Hands-on experience in picking, kitting, line feeding, material issuance, inventory control and physical stock reconciliation.
• Working knowledge of SAP MM/IM/WM or equivalent ERP/WMS; barcode or scanning-based warehouse processes are desirable.
• Experience in a high-mix manufacturing environment and supervision of employees or contract workforce is preferred.
• Willingness and fitness to work in rotational shifts and remain present across warehouse and production-interface areas.

5. Operating Rhythm

• Daily / Shift: T1 meeting, safety and gemba check, plan and shortage review, manpower deployment, picking and kitting status, issuance/backlog review, transaction closure and shift handover.
• Weekly: KPI and ageing review, cycle-count actions, repeat-issue RCA, skill-matrix and 5S review, and improvement-action closure.
• Monthly / Periodic: performance summary, training and capability review, inventory and audit support, SOP review, and continuous-improvement progress.

6. Role Conditions & Controls

• The role requires regular presence in warehouse, supermarket, kitting, staging and production-interface areas and flexibility to support operational requirements.
• All activities must comply with company policies, EHS requirements, ethics and compliance standards, approved SOPs, delegated authority and information-security requirements.